Management Information System Notes

Posted: October 11, 2012 in Education

Management Information System Notes

Management information system can be analyzed thus:

1. Management: management covers the planning, control, and administration of the operations of a concern. The top management handles planning; the middle management concentrates on controlling; and the lower management is concerned with actual administration.

2. Information: information, in MIS, means the processed data that helps the management in planning, controlling and operations. Data means all the facts arising out of the operations of the concern. Data is processed i.e. recorded, summarized, compared and finally presented to the management in the form of MIS report.

3. System: data is processed into information with the help of a system. a system is made up of inputs, processing, output and feedback or control.

Thus MIS means a system for processing data in order to give proper information to the management for performing its functions.


A Management Information System is an integrated user-machine system, for providing information, to support the operations, management, analysis &> decision-making functions in an organization.

In Other Words
The System utilizes computer hardware & software, manual procedures, models for analysis, planning, control & decision making and a database

MIS provides information to the users in the form of reports and output from simulations by mathematical models.

The report and model output can be provided in a tabular or graphic form..

Management Reporting Alternatives

MIS provide a variety of information products to managers which includes 3 reporting alternatives:
1. Periodic Scheduled Reports
2. Exception Reports
3. Demand Reports and Responses

Management Reporting Alternatives
1. MIS provide a variety of information products to managers which includes 3 reporting alternatives:
2. Periodic Scheduled Reports: E.g. Weekly Sales
Analysis Reports, Monthly Financial Statements etc.
3. Exception Reports: E.g. Periodic Report but contains
information only about specific events.
4. Demand Reports and Responses: E.g. Information
on demand.

MIS Characteristics
1. Management Oriented/directed
2.Business Driven
3. Integrated
4. Common Data Flows
5. Heavy Planning Element
6. Subsystem Concept
7. Flexibility & Ease of Use
8. Database
9.Distributed Systems
10. Information as a Resource


Physical Components
1.Information System Processing Functions
2. Decision Support
3. Levels of Management Activities
4. Organizational Functions

Based on Physical Components
Operating Personnel
Input & Output

Based on Physical Components

Hardware: E.g. CPU, Monitor, Keyboard, Printer etc.
Software: E.g. System and Application S/W.
Database: E.g. Data stored in files.
Procedures: E.g. Manuals etc.
Operating Personnel: E.g. Computer Operators,
Programmers, System Analysts, System Manager etc.
Input & Output: E.g. Printouts, Reports etc.

Based on Processing Functions
To Process Transactions
To Maintain Master Files
To Produce Reports
To Process Enquiries
To Process interactive Support Applications

Based on Processing Functions
To Process Transactions:
E.g. Making a purchase or a sale of a product.
To Maintain Master Files: E.g. For preparing an
employee’s salary, required data items are Basic Pay,
Allowances, Deductions etc.
To Produce Reports: For e.g. Specific or Adhoc reports
To Process Enquiries: For e.g. Regular or Adhoc
To Process interactive Support Applications: E.g.
Applications designed for planning, analysis and decision

Based on Output For Users
Transaction Documents or Screens
Preplanned Reports
Preplanned Inquiry Responses
Adhoc Reports & Inquiry Responses
User-machine Dialog Results

MIS Support for Decision Making
Structured / Programmable Decisions
Unstructured / Non-Programmable Decisions
Semi-Structured Decisions

MIS Support for Decision Making

Structured / Programmable Decisions:
Decisions that are repetitive, routine and have a definite
procedure for handling them.
For e.g. Inventory reorder formula, Rules for granting

Unstructured / Non-Programmable Decisions:
Non-routine decision in which the decision maker must
provide judgment, evaluation, and insights into the
problem definition.
For e.g.

Semi-Structured Decisions:
Decision where only part of the problem has a clear cut
answer provided by an accepted procedure.

  1. jesuitnet says:

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